Business purpose, authority, and agreement structure
Customer represents that it is acquiring the service primarily for business or commercial purposes and that the person accepting this Agreement has authority to bind Customer. This Agreement, the Order Summary, and any written amendment signed or electronically accepted by both Parties form the entire paid-service agreement.
If documents conflict, a mutually accepted written amendment controls, followed by the Order Summary for customer-specific terms, then this Agreement. Website marketing copy and sample materials do not expand the paid service. The Privacy Notice describes AlphaXR's information practices but does not reduce either Party's contractual obligations.
Definitions
Accepted Scope means the official-source categories, geography, capabilities, and exclusions recorded in the Order Summary or onboarding confirmation. Business Day means Monday through Friday excluding U.S. federal holidays. Decision Brief means AlphaXR's source-linked, nonbinding research summary for a selected opportunity. Official Source means a public procurement portal, issuing-agency page, solicitation, amendment, or other source identified as authoritative by its publisher. Order Summary means the checkout record and AlphaXR onboarding confirmation that identify Customer, price, billing interval, activation date, delivery email, recurring weekday, and Accepted Scope.
Subscription activation
Customer accepts this Agreement through the approved electronic checkout or a separately signed Order Summary. The subscription is activated after successful payment and AlphaXR's written confirmation that the required onboarding information and Accepted Scope are complete. The activation confirmation states the first service period and recurring billing date.
If AlphaXR determines before activation that it cannot responsibly provide the Accepted Scope, AlphaXR may decline activation and return the initial subscription payment. Delay caused by missing or inaccurate Customer information pauses activation without expanding any delivery commitment.
Included BidScout service
During each paid billing month, AlphaXR provides the following non-exclusive research and decision-support service within the Accepted Scope:
Monthly brief capacity is measured within the applicable billing month and does not roll forward or convert to cash or credit. A verified correction of AlphaXR's factual error does not consume a brief slot. There is no weekend, holiday, same-day, SMS, phone, meeting, or portal service level.
- Monitoring of accepted official public sources and a weekly monitoring or no-match update by 5:00 PM Eastern on Customer's selected recurring weekday.
- A qualified-match alert targeted within one Business Day after the current official package and capability match pass AlphaXR's internal quality review.
- Up to two source-linked Decision Briefs per billing month when qualified matches exist, each targeted within two Business Days after Customer selects the match for an available monthly brief slot and the necessary public package is complete.
- For no more than two delivered opportunities concurrently marked considering through the agreed written channel, one Official Source amendment check each Business Day and a verified material-change alert targeted within one Business Day after detection.
- Email-only clarification of a delivered alert or brief, correction of a verified AlphaXR factual error, and help locating a cited Official Source, with a standard response within two Business Days.
Amendment-monitoring boundary
Monitoring begins only after AlphaXR delivered the opportunity and Customer marks it considering through the agreed written channel. Monitoring ends at the earliest of: Customer records no bid, submitted, or stop monitoring; the current submission deadline passes; the Official Source cancels, archives, awards, or otherwise closes response activity; the subscription ends; or the Official Source remains unavailable long enough that evidence-backed monitoring cannot continue, in which case AlphaXR will place the item on hold and notify Customer.
AlphaXR does not monitor private agency communications, Customer inboxes, Customer portal accounts, or changes that are not published through the Accepted Scope's Official Sources.
Excluded services
Unless a separately written and approved agreement expressly adds them, the subscription does not include calls or meetings; registrations; certification applications; legal, tax, accounting, insurance, bonding, engineering, wage, or compliance advice; estimating or pricing; staffing plans; proposal strategy or writing; form completion; agency communication; credentialed portal access; bid submission; contract negotiation; contract performance; unlimited research; or private-source monitoring.
Customer responsibilities and retained authority
Customer must provide accurate and timely capabilities, service areas, registrations, licenses, certifications, exclusions, insurance, bonding, references, staffing facts, and other information requested for the Accepted Scope. Customer must promptly correct information that becomes inaccurate.
Customer independently verifies each Official Source and remains solely responsible for every bid/no-bid decision; eligibility and responsibility determination; site visit; estimate; price; staffing and performance plan; representation; certification; attestation; signature; submission; agency communication; contract acceptance; and performance. AlphaXR is not Customer's bidder, contractor, subcontractor, broker, agent, attorney, accountant, insurer, bonding professional, or procurement official and has no authority to bind Customer or communicate with an agency for Customer.
Customer must maintain a working delivery email, review time-sensitive notices promptly, protect its systems and credentials, and never send passwords, payment-card data, government credentials, or highly sensitive personal information through ordinary email.
Source limitations, recommendations, and corrections
AlphaXR uses reasonable care to summarize the Official Sources available at the time of review. Official Sources may be incomplete, conflicting, amended, delayed, withdrawn, or unavailable. Each deliverable identifies source links, retrieval information where available, and material unknowns. Customer must recheck the Official Source before acting.
Customer is solely responsible for independently verifying every response deadline, time zone, amendment, submission method, and receipt requirement directly on the Official Source before acting or submitting. AlphaXR does not control agency systems or guarantee that a displayed, extracted, summarized, monitored, or alerted deadline is complete, current, or error-free. A late, rejected, or missed submission, lost bid, lost award, or lost contract opportunity arising from an incorrect, changed, delayed, undetected, or unverified deadline is subject to the disclaimers, exclusive remedies, and liability limitations in Sections 11, 16, and 18.
Any Pursue, Investigate, or Skip label, fit score, readiness score, risk flag, or similar output is nonbinding decision support. It is not an award probability, legal conclusion, eligibility certification, or instruction to submit or refrain from submitting a bid.
Customer should report a suspected factual error to bids@alphaxrventures.com with the affected deliverable and source. AlphaXR will review and, if verified, correct its own factual error without consuming a brief slot. A source change after retrieval is not an AlphaXR error, but AlphaXR will update an actively monitored item according to Section 5.
Fees, taxes, and payment authorization
The founding subscription fee is $249.00 in U.S. dollars per month for an eligible founding customer. The first 25 activated paying customers qualify, and each qualifying customer retains that rate for its first 12 continuous paid months. Cancellation ends the rate protection; a returning customer receives only the then-current approved offer.
Customer authorizes Stripe to charge the payment method provided at checkout when the subscription begins and automatically on each monthly renewal date until cancellation takes effect. Checkout must display the amount due, billing frequency, automatic-renewal term, cancellation method, and any legally required tax before Customer authorizes payment.
Fees exclude any sales, use, or similar transaction tax that AlphaXR is legally required to collect and that is disclosed at checkout. Customer is not responsible for taxes imposed on AlphaXR's net income. AlphaXR will not activate automatic tax collection until the accountant or qualified adviser approves the treatment.
Term, automatic renewal, and cancellation
The Agreement begins on acceptance and continues month to month while the subscription remains active. After the initial payment, it automatically renews for successive one-month periods and Customer's payment method is charged $249.00 plus any properly disclosed required tax on each renewal date.
Customer may cancel before the next renewal through the enabled Stripe-hosted customer portal or by emailing bids@alphaxrventures.com from an authorized Customer address. Cancellation takes effect at the end of the then-current paid billing period, service continues through that date, and no later renewal is charged. A request received after a renewal charge ordinarily applies to the following renewal unless a refund is required by this Agreement or applicable law.
AlphaXR will not require a sales call, reason, fee, or unrelated personal information to cancel. Customer should retain the cancellation confirmation. If AlphaXR changes the founding rate after the 12-month protection period, AlphaXR must use a newly approved price version and give at least 30 days' written notice before the change takes effect.
Refunds, duplicate charges, and service remedy
Except where applicable law requires otherwise, no prorated refund or credit is provided for partial use, unused monthly brief capacity, lack of qualified matches, a Skip recommendation, Customer's no-bid decision, failure to submit, an unsuccessful bid, or failure to win an award.
AlphaXR will investigate and correct a verified duplicate or erroneous AlphaXR charge. If AlphaXR fails to provide any promised monitoring or no-match update for an entire paid billing period, Customer must give written notice describing the failure. AlphaXR has five Business Days after receipt to cure. If AlphaXR does not cure, Customer's exclusive service-level remedy is a refund of the subscription fee for the affected billing period. Refund execution remains subject to transaction verification and authorized approval, but the criteria are not discretionary once established.
Confidentiality
Confidential Information means nonpublic business information disclosed by one Party to the other that is marked confidential or reasonably should be understood as confidential, including capability records, pricing methods, customer lists, security information, and nonpublic deliverables. It does not include information that the receiving Party can document was lawfully public without breach, already known without duty, independently developed without use of the disclosure, or lawfully received from a third party without duty.
The receiving Party will use Confidential Information only to perform or receive the service, protect it with reasonable care, and disclose it only to personnel, contractors, service providers, or professional advisers who need it and are subject to appropriate duties. A legally compelled disclosure may be made after prompt notice when lawful and reasonable cooperation at the disclosing Party's expense.
On request or termination, each Party will return or delete the other's Confidential Information when reasonably practicable, subject to secure backups, suppression records, legal holds, accounting records, and other retention required by law or the Privacy Notice. These confidentiality duties continue for three years after disclosure; trade secrets remain protected while they qualify as trade secrets under applicable law.
Information handling, service providers, and security
AlphaXR processes Customer business information to evaluate fit, maintain the Accepted Scope, monitor Official Sources, prepare and deliver reports, support the account, reconcile payments, preserve quality and approval evidence, comply with law, and protect the service. AlphaXR may use approved hosting, email, payment, document-processing, automation, and artificial-intelligence service providers for those purposes under appropriate access limits and provider terms.
Automation or AI may assist with extraction, classification, matching, drafting, and quality review. It does not exercise Customer's bid authority, and AlphaXR remains responsible for the contracted deliverable. Customer must not provide regulated, export-controlled, classified, payment-card, authentication, or highly sensitive personal information unless the Parties first approve a suitable secure method and written scope.
Stripe controls payment-card entry and processing. AlphaXR does not store raw card numbers or CVC. AlphaXR will maintain reasonable administrative, technical, and organizational safeguards appropriate to the service's size and risk and will provide legally required security-incident notices. The Privacy Notice supplies additional details.
Ownership and permitted use
Customer retains ownership of its supplied facts, records, logos, and other Customer materials. Official Sources and third-party materials remain subject to their owners' rights and terms. AlphaXR retains ownership of its preexisting and general materials, branding, templates, report design, workflow, scoring framework, methods, software, automation, and internal quality records.
After payment, AlphaXR grants Customer a non-exclusive, non-transferable license to use delivered alerts, reports, and briefs internally for Customer's own evaluation and response decisions. Customer may share a deliverable with its employees and professional advisers who need it and are bound to protect it. Customer may not resell, publish, remove source context, train a competing service from, or represent AlphaXR materials as an agency document, legal opinion, eligibility certification, guarantee, or bid submitted by AlphaXR.
Customer grants AlphaXR a limited license to use Customer materials only as needed to provide, secure, document, and improve the contracted service. AlphaXR will not use Customer's name, logo, or results in public marketing without separate written permission.
Suspension and termination
AlphaXR may suspend affected service for failed payment, material breach, misuse, unlawful activity, security risk, or a source condition that makes evidence-backed performance unsafe. AlphaXR will give notice and a reasonable opportunity to cure when practicable. Suspension does not transfer any bid responsibility or extend an external agency deadline.
Either Party may terminate for material breach that remains uncured for ten Business Days after written notice, except an incurable or unlawful breach may justify immediate termination. AlphaXR may elect not to renew at the end of a paid period by written notice. If AlphaXR terminates without cause during a paid period, it will provide a prorated refund for the unused portion. Sections that by their nature should survive do survive, including payment obligations, confidentiality, ownership, disclaimers, liability limits, indemnity, dispute terms, and record provisions.
Limited service warranty and disclaimers
AlphaXR warrants that it will perform the included service in a professional and workmanlike manner using commercially reasonable care. Customer's exclusive remedy for a verified breach of this warranty is correction or re-performance if reasonably possible, followed by the affected-period remedy in Section 11 if not cured.
EXCEPT FOR THE EXPRESS WARRANTY ABOVE AND TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE, DELIVERABLES, OFFICIAL SOURCES, LINKS, AND THIRD-PARTY MATERIALS ARE PROVIDED AS AVAILABLE. ALPHAXR DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, AND ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE. ALPHAXR DOES NOT WARRANT THAT SOURCES WILL REMAIN AVAILABLE, THAT EVERY OPPORTUNITY OR AMENDMENT WILL BE FOUND, THAT CUSTOMER IS ELIGIBLE OR RESPONSIVE, OR THAT CUSTOMER WILL SUBMIT OR WIN ANY BID OR OBTAIN ANY REVENUE, PROFIT, SAVINGS, RANKING, LEAD, OR GOVERNMENT ACTION.
Indemnification
Customer will defend, indemnify, and hold harmless AlphaXR and its owner, personnel, and contractors from third-party claims, damages, penalties, and reasonable costs arising from Customer's materials; inaccurate Customer facts; Customer's estimate, price, representation, certification, attestation, signature, bid, agency communication, contract acceptance, or performance; Customer's unlawful or prohibited use; or Customer's material breach, except to the extent caused by AlphaXR's gross negligence, willful misconduct, or material breach.
AlphaXR will defend and indemnify Customer from a third-party claim that AlphaXR's original, unmodified deliverable, when used as permitted, directly infringes that party's United States copyright or trademark. AlphaXR may modify or replace the affected material or terminate the affected service and refund the unused prepaid portion. This obligation does not cover Official Sources, Customer materials, third-party content, combinations not supplied by AlphaXR, or use outside this Agreement.
The indemnified Party must promptly notify the indemnifying Party, allow it to control the defense and settlement, and reasonably cooperate at the indemnifying Party's expense. No settlement may admit fault by or impose nonmonetary duties on the indemnified Party without its written consent.
Limitation of liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY IS LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES, OR FOR LOST PROFITS, REVENUE, SAVINGS, GOODWILL, BUSINESS OPPORTUNITY, OR DATA, ARISING FROM THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY.
WITHOUT LIMITING THE PRECEDING PARAGRAPH, THE EXCLUDED DAMAGES INCLUDE LOSSES CLAIMED FROM AN INCORRECT, OUTDATED, CHANGED, DELAYED, UNAVAILABLE, OR UNDETECTED BID DEADLINE; A LATE, MISSED, OR REJECTED SUBMISSION; OR A LOST BID, AWARD, CONTRACT, REVENUE OPPORTUNITY, OR OTHER CONTRACTING OPPORTUNITY.
EXCEPT FOR CUSTOMER'S PAYMENT OBLIGATIONS, A PARTY'S INDEMNIFICATION OBLIGATIONS, FRAUD, WILLFUL MISCONDUCT, GROSS NEGLIGENCE, MISAPPROPRIATION OF THE OTHER PARTY'S CONFIDENTIAL INFORMATION OR INTELLECTUAL PROPERTY, OR LIABILITY THAT CANNOT LAWFULLY BE LIMITED, EACH PARTY'S TOTAL AGGREGATE LIABILITY ARISING FROM THIS AGREEMENT WILL NOT EXCEED THE GREATER OF $1,000 OR THE FEES CUSTOMER PAID TO ALPHAXR UNDER THIS AGREEMENT DURING THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM.
Disputes, governing law, and venue
Before filing a non-emergency claim, a Party must send a written dispute notice describing the facts and requested resolution and allow 30 days for good-faith informal resolution. Either Party may seek temporary or injunctive relief when necessary to protect confidential information, intellectual property, security, or legal rights.
Michigan law governs this Agreement without regard to conflict-of-law rules. Subject to applicable jurisdiction rules, the Parties consent to exclusive venue in the state courts located in Livingston County, Michigan, or the United States District Court for the Eastern District of Michigan. This Agreement does not require arbitration and does not include a jury-trial or class-action waiver.
Notices and support communications
Operational and support communications may be sent by email. Notices to AlphaXR must be sent to bids@alphaxrventures.com and, for formal legal notice, also to PO Box 61, Milford, MI 48381-0061. Notices to Customer go to the authorized email and postal address in the Order Summary. A Party must promptly update its notice information.
An email notice is received on the next Business Day after transmission if the sender does not receive a delivery-failure notice. A postal notice is received three Business Days after deposit with the U.S. Postal Service, postage prepaid and correctly addressed. Cancellation remains governed by Section 10 and does not require postal mail.
Electronic records and acceptance
The Parties agree to conduct this transaction electronically. Customer may download, print, and retain this Agreement before acceptance. By checking the required agreement box and completing the Stripe-hosted subscription checkout, or by signing an Order Summary, Customer's authorized representative intends to sign and accept this Agreement. AlphaXR may accept by confirming activation and beginning performance.
The Parties agree that electronic records and signatures have the same effect as paper records and handwritten signatures to the extent allowed by law. AlphaXR may retain the accepted agreement version, consent status, timestamp, Customer identity and email, Stripe customer/subscription/checkout identifiers, activation confirmation, and later amendment or cancellation records as evidence of the transaction.
General terms
Neither Party is liable for delay caused by events beyond its reasonable control, including government or source outages, internet or provider failures, natural disasters, labor disruptions, war, terrorism, civil disorder, or governmental action, except that this section does not excuse payment already due. The affected Party will use reasonable efforts to mitigate and resume performance.
The Parties are independent contractors. This Agreement creates no partnership, joint venture, fiduciary, franchise, employment, brokerage, or agency relationship. Neither Party may bind the other. Customer may not assign this Agreement without AlphaXR's written consent, except in a merger or sale of substantially all relevant assets if the successor assumes the Agreement. AlphaXR may assign it in connection with a bona fide reorganization, merger, financing, or sale of substantially all relevant assets, with notice and without reducing Customer's rights.
If any provision is unenforceable, it will be narrowed only as necessary and the rest remains effective. A waiver must be in writing and applies only to the stated instance. Headings are for convenience. No third party is a beneficiary. Amendments require a written or electronic record accepted by authorized representatives. AlphaXR may update website-use or privacy terms prospectively, but no update may materially reduce Customer's paid-period rights without Customer's affirmative agreement or any notice required by law.